by: Sylvia Duarte
Postscript by: Ellen Black
Ahh! You’re coming to QUEUC 2016. It's time to pack your bags, edit your papers, GoogleMaps Bishop’s University and head over to… Lennoxville? That’s right Lennoxville, Quebec. Let me give you a geography lesson: Lennoxville is a borough of Sherbrooke, a much larger city, located about 2 hours south of Quebec City and about 2 hours east of Montreal in Quebec’s Eastern Townships. To summarize: Lennoxville is in Sherbrooke, which is in the Eastern Townships, which is in Quebec.
You may be thinking, “but how will I ever get there? And how will I pay for it all?”. Well, this is where we, the QUEUC Accommodations and Travel Team, come in. Here are some tips and tricks to help you fund your expedition:
NOTE: Although prices will vary depending on where you are coming from, the one thing that is certain (no, is not death in this case) is the $45 registration fee! When you register for the event, you are paying for not only the experience but also for your meals (which, for $45 is a pretty good price).
1) Starting off with a goal will help you in the long run, since you will be able to figure out how much and how long you need to save to reach it. Of course you need to be realistic when coming up with this estimate, however it is best to estimate higher than lower so you do not need to think about money while at the conference, and can enjoy it without worry. The most obvious tip I can give you when it comes to funding a trip is to START SAVING!
2) Figure out where you are staying: We on the QUEUC team are doing our best to make the trip as inexpensive as possible. We are working on getting the costs for housing as low as possible and will hopefully be able to offer housing options that range from free to $250 for the weekend. We will have more information on this in the coming weeks, so keep an eye on our Facebook page
3) Put the ‘cool’ in c(ar) (p)ool: Rideshare sites like Kangaride are a really easy way to find people going everywhere. Lots of universities also have a rideshare Facebook page and usually rideshare 'chip-in' for gas works out to be significantly cheaper than gas. Even if they aren’t driving all the way to Sherbrooke, Montreal is a good gateway to the Eastern Townships.
There is a Bishop’s carpool page on Facebook where students post daily about coming to Lennoxville or going back to where they are from. There are carpools to Montreal, Ottawa, Toronto, and even further depending on the weekend, so it is highly recommended that you contact us or post on your chosen carpool page to see if anyone will be making the trip from where you live to Bishop’s/ Montreal.
3.5) For those coming from Montreal, we are working on getting a bus to come to and from the conference so the cost of the trip will be shared between those on the bus or possibly covered by your school.
4) Ask your department head about departmental funding. Many schools have smaller grants or scholarships you can apply for when travelling to a conference like QUEUC. If your school or department has one, your department head will definitely know about it. Schools like Concordia and The University of Calgary have different travel awards that their students and the odds are your school has one as well. The amount of time between applying for the grant/scholarship and receiving the money if you are chosen varies from school to school, so you should contact your department head ASAP to make sure you make the deadline.
We hope this helps. If you have any questions about travel or accommodations please don’t hesitate to send us a question or check out the 'Venue' tab on the QUEUC website.
Contact us at firstname.lastname@example.org or on our Facebook page!
PS Better late than never - Here are a few pictures of our Vetting team from "The Big Meeting" two weeks ago. Keep your eye out for some of these faces in March! (This room, Cleghorn, is also one of the main venues for the conference)